Overview
This Privacy Policy explains how AcademyAI ("we", "us", "our") handles personal information in connection with our AI capability platform, assessments, and related services (the "Services"). It applies to visitors, individual learners, and the people who use the Services on behalf of an organisation.
We aim to collect only what we need, be clear about why, and give you meaningful control over your information.
Information we collect
We collect information in three broad ways:
- Information you provide: name, work email, role, and the responses you give in assessments and diagnostics.
- Information from your organisation: where your employer enrols you, they may share your name, team, and seat assignment.
- Information collected automatically: device, browser, and usage data gathered through cookies and similar technologies.
How we use information
We use personal information to deliver and improve the Services, including to:
- Provide assessments, scoring, and capability dashboards.
- Personalise learning recommendations and track progress.
- Communicate with you about your account and the Services.
- Maintain security, prevent abuse, and meet legal obligations.
We do not sell your personal information.
Legal bases
Where the GDPR or similar laws apply, we rely on one or more of the following legal bases: performance of a contract, your consent, our legitimate interests in operating and improving the Services, and compliance with legal obligations. You may withdraw consent at any time where consent is the basis.
Data retention
We retain personal information for as long as your account is active and as needed to provide the Services, then for a limited period to meet legal, accounting, or reporting requirements. When information is no longer needed, we delete or anonymise it.
Your rights
Depending on where you live, you may have the right to access, correct, export, or delete your personal information, and to object to or restrict certain processing. To exercise these rights, contact us using the details below. We will respond within the timeframe required by applicable law.
International transfers
We may process information in countries other than your own. Where we transfer personal information internationally, we use appropriate safeguards such as standard contractual clauses to ensure your information remains protected.
Changes to this policy
We may update this Privacy Policy from time to time. When we make material changes, we will update the date above and, where appropriate, notify you. Your continued use of the Services after an update constitutes acceptance of the revised policy.
Contact
Questions about this policy or your personal information can be sent to our privacy team at privacy@academyai.com.